Who are we?
What personal information does ECORD collect and how is it collected?
Your personal information is collected directly when you:
- Subscribe to the ECORD news – we collect your name and email address;
- Subscribe to our newsletter via the pop-up contact form posted on our front page – we collect your name and email address.
When you provide information through one of the mediums described above, we will process the data based on your consent. You may revoke your consent at any time by clicking on the “unsubscribe” ticking box posted in the forms.
In the case of access to protected ECORD websites (ECORD Information database and restricted ECORD web pages), the logged-in and registered users have the following personal data collected during the stay on these pages:
- name of the user;
- email address associated with the account;
- if applicable, the membership of the user to a specific user group.
The collection of data serves to enable the use of restricted internet sites to establish a connection, as well as for purposes of system security. The data shall be deleted as soon as it is no longer necessary to achieving the purpose of its collection. This is deemed to be the case after logging off or closing the web browser.
Why do we collect your personal data?
We collect your personal data when your subscribe to our mailing list to regularly inform you of ECORD and IODP news, calls and publication releases. All personal data are stored in the newsletter plug-in we use to distribute regular information and news by email. The use of your personal information is limited to the purpose for which it was collected. We do not use your personal data for marketing purposes.
How long do we retain your data?
We are only allowed to keep your data for as long as it is strictly necessary or until you request its deletion.
Where are stored your data?
The data you provide through the ECORD website are stored on the ECORD server located at OVH data centre, Paris, France – https://www.ovh.com/fr/.
Why do we use web cookies?
When you browse our websites, ECORD does not collect any personal information, but statistical data on an aggregated basis. For this we use web cookies to analyse the traffic to our websites. A web cookie is a small text file, which is generated at your first visit of our website and stored by your browser on your computer. We gather information such as the number of visits and page views, the popularity of each page, or the location of our visitors. The purpose of this is to help us understand which information is useful to you and how we might improve your experience when navigating our website.
The following web cookies are set:
- session cookies, generated when you open our websites
- web-statistic cookies, generated by our internal web-analysis system.
How to control and delete web cookies?
If you wish to restrict or block the cookies that are set by our web sites you can do this through your browser settings. You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, deactivating the web cookies may prevent you to access parts of our website like sharing information via social media (twitter, facebook and YouTube).
How do we measure our web audience?
Our website use an internal web-analysis service to measure our web audience. This service uses web cookies to help us analyse the use of our websites. The web cookie including your IP address is sent to our server and stored for analysis purpose. With such statistics we can improve our offer and make it more interesting for you as a user. Your personal data are protected as your IP address is anonymised and encrypted as a unique hash during this process. WordPress do not share these data with third parties.
You can accept or block the web-statistic cookies via the banner posted on the footer of the ECORD website.
Our web pages contain links to external websites of third parties. Our websites may also contain links to external social networks. We have no control over this and we are not responsible for the privacy policies or contents of these external websites.
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